Management system
Tired of running your business from spreadsheets? Bring everything into one place.
When orders, customers and revenue are scattered across many files, it wastes time and invites mistakes. KaFi builds you a simple system that feels as familiar as using Facebook.
Try it: one shop before and after having the system
This is a made-up example of Tiệm Hoa Nắng (a small flower and gift shop) to help you picture it. The shop and every figure are sample data, not real customers. A real system is built around the way you actually work.
File Excel "Don-hang-thang-10.xlsx"
One file per month, everyone records things differently: customer names spelled differently, totals that don't add up.
Orders arriving by Zalo, messages and phone
Chị Lan: ship cho chị 1 tulip mix chiều nay nha
Anh Minh: lấy lại 1 hướng dương như tuần trước nhé
Dạ em ghi vào sổ rồi ạ
A handwritten stock notebook
hồng ~10 bó? hướng dương ?? tulip còn ít lan 3 chậu (hình như)
Click “With the KaFi system” to see the same shop when everything is in one place.
| Daily tasks | The old way | With the KaFi system |
|---|---|---|
| Finding a customer's old order | Open file after file, dig through messages | Type the customer's name and see the whole history |
| Knowing how much you sold | Add up by hand, easy to skip a row | Revenue calculated automatically by day |
| Knowing what is in stock | A handwritten notebook and guesswork | Stock deducts itself and warns when running low |
| Tracking whether an order was delivered | Remember it or ask again | Every order has a clear status |
Does any of this sound familiar?
- A new Excel file every month, and old orders take forever to find
- So much manual entry that numbers get mixed up and orders get missed
- No idea how much you sold today or this week
- When a customer asks about an old order, you have to dig through messages
How KaFi helps you
Everything in one place
Orders, customers and products live together, so you find anything in seconds instead of opening file after file.
Fewer mistakes
Orders placed on your website flow into the system automatically, so there is no re-typing and far fewer slip-ups.
See your revenue clearly
Daily, weekly and monthly statistics show whether business is going well or slowing down, with no manual adding up.
Easy to use, no coding needed
A simple interface, and KaFi walks you through it in person at handover, so you can use it right away.
How KaFi works
- 1
We listen to how you work today
KaFi asks how you manage orders and customers now, so we build exactly what you need and nothing extra.
- 2
Build the system
We design the screens around the way you work, send them for your review and adjust until you are happy.
- 3
Handover & training
Hands-on guidance, plus a period of edit support after handover.
Ready to start? Send a request and KaFi quotes within 24 hours
Not sure what you need? No problem, message KaFi for advice first.